Personal blog of Yzmir Ramirez

In a September interview at TechCrunch Disrupt, Dropbox co-founder and CEO Drew Houston talked about how the pandemic had forced the company to rethink what work means, and how his company is shifting with the new requirements of a work-from-home world. Today, the company announced broad changes to Dropbox Spaces, the product introduced last year, to make it a collaboration and project management tool designed with these new requirements in mind.

Dropbox president Timothy Young says that the company has always been about making it easy to access files wherever you happen to be and whatever device you happen to be on, whether that was in a consumer or business context. As the company has built out its business products over the last several years, that involved sharing content internally or externally. Today’s announcement is about helping teams plan and execute around the content you create with a strong project focus.

“Now what we’re basically trying to do is really help distributed teams stay organized, collaborate together and keep moving along, but also do so in a really secure way and support IT, administrators and companies with some features around that as well, while staying true to Dropbox principles,” Young said.

This involves updating Spaces to be a full-fledged project management tool designed with a distributed workforce in mind. Spaces connects to other tools like your calendar, people directory, project management software — and of course files. You can create a project, add people and files, then set up a timeline and assign and track tasks, In addition, you can access meetings directly from Spaces and communicate with team members, who can be inside or outside the company.

Houston suggested a product like this could be coming in his September interview when he said:

“Back in March we started thinking about this, and how [the rapid shift to distributed work] just kind of happened. It wasn’t really designed. What if you did design it? How would you design this experience to be really great? And so starting in March we reoriented our whole product road map around distributed work,” he said.

Along these same lines, Young says the company itself plans to continue to be a remote first company even after the pandemic ends, and will continue to build tools to make it easier to collaborate and share information with that personal experience in mind.

Today’s announcement is a step in that direction. Dropbox Spaces has been in private beta and should be available at the beginning of next year.

Slack is holding its Frontiers conference this week — virtually like everyone else in 2020 — and it’s introducing some new features to make it easier to message between partners. At the same time, it’s talking about some experimental features that could appear in the platform at some point (or not).

Let’s start with some features to help communicate with partners outside of your company in a secure way. This is always a tough nut to crack whether it’s collaboration or file sharing or any of the things that trusted partners do when they are working closely together.

To help solve that, the company is creating the notion of trusted partners, and this has a few components. The first is Slack Connect DMs (direct messages), which allows users inside an organization to collaborate with anyone outside their company simply by sending an invite.

“You can now direct message anyone in the Slack ecosystem. That means that anyone that has a Slack license can connect to one another,” Ilan Frank, VP of product at Slack told TechCrunch. While the company is introducing the new capability this week, it won’t be widely available until next year as the company wants to make sure this is used for business purposes only in a secure and non-spammy way.

“We’re going to be focused on, before we make this widely available, a lot of different information privacy and security [components] to make sure that we account for things like spam and phishing attacks and all that. This should not be a LinkedIn or Facebook Messenger where anyone can connect with you. This is [going to focus on] business for business work,” Frank explained.

Slack is introducing a couple of concepts to help ensure that happens. For starters, it’s adding Verified Organizations, which works a bit like verified users on Twitter, to help ensure you are dealing with someone from an organization you trust and work with before you start exchanging information on Slack.

“So if someone connects to you through direct message or through a channel, before you even make that connection, [you can ensure] if they are [from] a verified Slack organization versus someone who has just signed up on the internet, and you have not heard them, don’t have a relationship with them and don’t know who they are,” Frank said.

The last piece is called Managed Connections, which lets Slack admins control which organizations and individuals can connect with people inside your organization on Slack in a streamlined manner, which helps ensure that the other two new features are used in a responsible way.

“Organizations have told us that they want to go even deeper into the granularity of control, and they want to have different policies by external organizations that they’re connected to,” he said. Managed Connections lets admins set policies around different types of relationships with outside organizations.

All of these new tools are being introduced this week, but will be released later this year or early next year.

Among the other things the company working on in is enabling customers to embed video or audio in a Slack channel, extending it beyond a pure text messaging tool. The company was careful to point out that these features are just experiments for now and may or may not end up in the product in the future.

Note: Since we published, Slack contacted us to say that it has since decided to release the audio and video tools before the end of this year. 

Dropbox CEO and co-founder Drew Houston, appearing at TechCrunch Disrupt today, said that COVID has accelerated a shift to distributed work that we have been talking about for some time, and these new ways of working will not simply go away when the pandemic is over.

“When you think more broadly about the effects of the shift to distributed work, it will be felt well beyond when we go back to the office. So we’ve gone through a one-way door. This is maybe one of the biggest changes to knowledge work since that term was invented in 1959,” Houston told TechCrunch Editor-In-Chief Matthew Panzarino.

That change has prompted Dropbox to completely rethink the product set over the last six months, as the company has watched the way people work change in such a dramatic way. He said even though Dropbox is a cloud service, no SaaS tool in his view was purpose-built for this new way of working and we have to reevaluate what work means in this new context.

“Back in March we started thinking about this, and how [the rapid shift to distributed work] just kind of happened. It wasn’t really designed. What if you did design it? How would you design this experience to be really great? And so starting in March we reoriented our whole product road map around distributed work,” he said.

He also broadly hinted that the fruits of that redesign are coming down the pike. “We’ll have a lot more to share about our upcoming launches in the future,” he said.

Houston said that his company has adjusted well to working from home, but when they had to shut down the office, he was in the same boat as every other CEO when it came to running his company during a pandemic. Nobody had a blueprint on what to do.

“When it first happened, I mean there’s no playbook for running a company during a global pandemic so you have to start with making sure you’re taking care of your customers, taking care of your employees, I mean there’s so many people whose lives have been turned upside down in so many ways,” he said.

But as he checked in on the customers, he saw them asking for new workflows and ways of working, and he recognized there could be an opportunity to design tools to meet these needs.

“I mean this transition was about as abrupt and dramatic and unplanned as you can possibly imagine, and being able to kind of shape it and be intentional is a huge opportunity,” Houston said.

Houston debuted Dropbox in 2008 at the precursor to TechCrunch Disrupt, then called the TechCrunch 50. He mentioned that the Wi-Fi went out during his demo, proving the hazards of live demos, but offered words of encouragement to this week’s TechCrunch Disrupt Battlefield participants.

Although his is a public company on a $1.8 billion run rate, he went through all the stages of a startup, getting funding and eventually going public, and even today as a mature public company, Dropbox is still evolving and changing as it adapts to changing requirements in the marketplace.

No company is completely insulated from the macroeconomic fallout of COVID-19, but we are seeing some companies fare better than others, especially those providing ways to collaborate online. Count Atlassian in that camp, as it provides a suite of tools focused on working smarter in a digital context.

At a time when many employees are working from home, Atlassian’s product approach sounds like a recipe for a smash hit. But in its latest earnings report, the company detailed slowing growth, not the acceleration we might expect. Looking ahead, it’s predicting more of the same — at least for the short term.

Part of the reason for that — beyond some small-business customers, hit by hard times, moving to its new free tier introduced last March — is the pain associated with moving customers off of older license revenue to more predictable subscription revenue. The company has shown that it is willing to sacrifice short-term growth to accelerate that transition.

We sat down with Atlassian CRO Cameron Deatsch to talk about some of the challenges his company is facing as it navigates through these crazy times. Deatsch pointed out that in spite of the turbulence, and the push to subscriptions, Atlassian is well-positioned with plenty of cash on hand and the ability to make strategic acquisitions when needed, while continuing to expand the recurring-revenue slice of its revenue pie.

The COVID-19 effect

Deatsch told us that Atlassian could not fully escape the pandemic’s impact on business, especially in April and May when many companies felt it. His company saw the biggest impact from smaller businesses, which cut back, moved to a free tier, or in some cases closed their doors. There was no getting away from the market chop that SMBs took during the early stages of COVID, and he said it had an impact on Atlassian’s new customer numbers.

Image Credits: Atlassian

Still, the company believes it will recover from the slow down in new customers, especially as it begins to convert a percentage of its new, free-tier users to paid users down the road. For this quarter it only translated into around 3000 new customers, but Deatsch didn’t seem concerned. “The customer numbers were off, but the overall financials were pretty strong coming out of [fiscal] Q4 if you looked at it. But also the number of people who are trying our products now because of the free tier is way up. We saw a step change when we launched free,” he said.

As the pandemic has shut down in-person meetings, and pushed us online, products like Zoom, Cisco WebEx, Google Meet and Microsoft Teams have become part of our daily lives. Into the fray jumps huddl.ai, a 3.5-year-old startup from a serial entrepreneur who wants to bring a dose of artificial intelligence to meeting technology.

Company co-founder and CEO Krishna Yarlagadda says while these companies have introduced the video meeting concept, his startup has a vision of taking it further. “As we move forward. I think the next [era] is going to be about intelligence,” Yarlagadda told TechCrunch.

That involves using AI tools to transcribe the meeting, pull out the salient points and help users understand what happened without poring over notes to find the key information in a long session. “Primarily there’s a purpose for every meeting, or essentially we’re meeting for outcomes, and that’s where Huddl comes in,” he said.

Yarlagadda said that current solutions simply give you a link to a cloud room and everyone involved clicks and enters. Huddl wants to bring some more structure to that whole process. “We’ve developed a very user-centric architecture and also added a layer called meeting memory, which essentially captures the core aspects of the meeting — the agenda, action items and moments and then added search,” he explained.

They call these meeting elements moments, and they involve capturing three key aspects of the meeting: the agenda and collaborative notes participants take during the meeting, screen captures the user takes using a built-in tool and, finally, audio, which captures a recording of the meeting. Users can search across these elements to find the parts of the meeting that are most relevant to them.

Image Credits: huddl.ai

Further, it integrates with other enterprise applications like Slack or Salesforce to move to applicable tools items discussed during these meetings when it makes sense. “Essentially what we’re trying to do is create a five-minute version of your 60-minute meeting that is stored in your memory and that becomes part of your search. Post-meeting this content has a life, and through APIs and integrations, we can [share it with the right programs],” he said.

For instance, if it’s an action item in a sales meeting, it would go to Salesforce, and if it is a software bug in an engineering meeting, it could be shared with Jira.

The company was started in 2017, and has raised $8.7 million in seed money to date. It has 50 employees, with 10 in the U.S. and the others in India, and has plans to hire 15-20 additional people this year between the U.S. and India offices.

Cape Privacy emerged from stealth today after spending two years building a platform for data scientists to privately share encrypted data. The startup also announced $2.95 million in new funding and $2.11 million in funding it got when the business launched in 2018, for a total of $5.06 million raised.

Boldstart Ventures and Version One led the round, with participation from Haystack, Radical Ventures and Faktory Ventures.

Company CEO Ché Wijesinghe says that data science teams often have to deal with data sets that contain sensitive data and share data internally or externally for collaboration purposes. It creates a legal and regulatory data privacy conundrum that Cape Privacy is trying to solve.

“Cape Privacy is a collaboration platform designed to help focus on data privacy for data scientists. So the biggest challenge that people have today from a business perspective is managing privacy policies for machine learning and data science,” Wijesinghe told TechCrunch.

The product breaks down that problem into a couple of key areas. First of all it can take language from lawyers and compliance teams and convert that into code that automatically generates policies about who can see the different types of data in a given data set. What’s more, it has machine learning underpinnings so it also learns about company rules and preferences over time.

It also has a cryptographic privacy component. By wrapping the data with a cryptographic cypher, it lets teams share sensitive data in a safe way without exposing the data to people who shouldn’t be seeing it because of legal or regulatory compliance reasons.

“You can send something to a competitor as an example that’s encrypted, and they’re able to process that encrypted data without decrypting it, so they can train their model on encrypted data,” company co-founder and CTO Gavin Uhma explained.

The company closed the new round in April, which means they were raising in the middle of a pandemic, but it didn’t hurt that they had built the product already and were ready to go to market, and that Uhma and his co-founders had already built a successful startup, GoInstant, which was acquired by Salesforce in 2012. (It’s worth noting that GoInstant debuted at TechCrunch Disrupt in 2011.)

Uhma and his team brought Wijesinghe on board to build the sales and marketing team because, as a technical team, they wanted someone with go-to-market experience running the company so they could concentrate on building product.

The company has 14 employees and is already an all-remote team, so the team didn’t have to adjust at all when the pandemic hit. While it plans to keep hiring fairly limited for the foreseeable future, the company has had a diversity and inclusion plan from the start.

“You have to be intentional about about seeking diversity, so it’s something that when we sit down and map out our hiring and work with recruiters in terms of our pipeline, we really make sure that diversity is one of our objectives. You just have it as a goal, as part of your culture, and it’s something that when we see the picture of the team, we want to see diversity,” he said.

Wijesinghe adds, “As a person of color myself, I’m very sensitive to making sure that we have a very diverse team, not just from a color perspective, but a gender perspective as well.”

The company is gearing up to sell the product  and has paid pilots starting in the coming weeks.

When the shutdown began six weeks ago, the powers that be at Box sat down for a meeting to discuss the situation. They weren’t in the same room of course. They were like everyone else, separated by the virus, but they saw this as a key moment for Box as a company.

They had been talking about digital transformation for years, trying to help customers get there with their cloud content management platform, and this was a pivotal moment with millions of employees working at home.

Box CEO Aaron Levie says the company’s executives had to decide if the change in work style they were seeing at that moment was going to be a temporary event or something that changed work forever.

After some debate, they concluded that it was going to change things for the long term, and that meant accelerating the product road map. “We made the bet six weeks ago that this was going to be a long-term change about how business works, and even if offices opened back up, we thought that companies were going to want to be resilient for this type of event in the future,” Levie explained.

From Box’s perspective, they saw this playing it in three crucial ways. Employees would need to be able to share files securely (their sweet spot). They would need to collaborate with folks inside and outside the organization. Finally, as you are working inside other cloud applications, what is the best way to interact with files stored in Box?

These are all scenarios that Levie has been talking about for years, and to some extent Box offered already, but they wanted to tighten everything up, while adding some new functionality. For starters, they are offering a cleaner interface to make it easier for users to interact with and share files.

They are also helping users organize those files with a new feature called Collections, which lets them group their files and folders in ways that make sense to them. This is organized on an individual basis, but Levie says they are already hearing requests to be able to publish collections inside the organization, something that could come down the road.

Next, they are adding an annotations capability that makes it easy to add comments either as a single editor or in a group discussion about a file. Think Google Docs collaboration tools, but for any document, allowing an individual or group to comment on a file remotely in real time, something many folks need to do right now.

Image Credit: Box

Finally, external partners and customers can share files in Box from a special landing page. Levie says that this is working in conjunction with Box Shield, and the malware detection capability announced last month to make sure these files are shared in a secure fashion.

“Companies are going to need to make sure that no matter what happens — in the fall, next year or 10 years from now — that they can be resilient to an event where people can’t transact physically, where you don’t have manual processes, where employees can go work from home instantaneously, and so that’s going to change dramatically how you adjust your company’s priorities from a technology standpoint,” Levie said.

These new features may not answer all of those huge strategic questions, but this is a case where Box saw an opening for the company to address this change in how people work more directly, and they sped up the roadmap to seize it.

These features will be rolling out starting today and over the next weeks.

Confluence, Atlassian’s content-centric collaboration tool for teams, is making it easier for new users to get started with the launch of an updated template gallery and 75 new templates. They incorporate what the company has learned from its customers and partners since it first launched the service back in 2004.

About a year ago, Atlassian gave Confluence a major makeover, with an updated editor and advanced analytics. Today’s update isn’t quite as dramatic, but goes to show that Confluence has evolved from a niche wiki for technical documentation teams to a tool that is often used across organizations today.

About 60,000 customers are using Confluence daily, and the new templates reflect the different needs of these companies. The new template gallery will make it easier to find the specific template that makes sense for your business, with new search tools, filters and previews that you can find in the right-hand panel of your Confluence site.

The updated gallery features new templates for design, marketing and HR teams, for example. Working with partners, Atlassian also added templates like a job description guide from Indeed and a design system template from InVision, as well as similar use case-specific templates from HubSpot, Optimizely and others. Because most tasks take more than one template, Atlassian is also launching collections of templates for accomplishing more complex tasks around developing marketing strategies, HR workflows, product development and more.

Software will eat the world, as the saying goes, but in doing so, some developers are likely to get a little indigestion. That is to say, building products requires working with disparate and distributed teams, and while developers may have an ever-growing array of algorithms, APIs and technology at their disposal to do this, ironically the platforms to track it all haven’t evolved with the times. Now three developers have taken their own experience of that disconnect to create a new kind of platform, Linear, which they believe addresses the needs of software developers better by being faster and more intuitive. It’s bug tracking you actually want to use.

Today, Linear is announcing a seed round of $4.2 million led by Sequoia, with participation also from Index Ventures and a number of investors, startup founders and others that will also advise Linear as it grows. They include Dylan Field (Founder and CEO, Figma), Emily Choi (COO, Coinbase), Charlie Cheever (Co-Founder of Expo & Quora), Gustaf Alströmer (Partner, Y Combinator), Tikhon Berstram (Co-Founder, Parse), Larry Gadea (CEO, Envoy), Jude Gomila (CEO, Golden), James Smith (CEO, Bugsnag), Fred Stevens-Smith (CEO, Rainforest), Bobby Goodlatte, Marc McGabe, Julia DeWahl and others.

Cofounders Karri Saarinen, Tuomas Artman, and Jori Lallo — all Finnish but now based in the Bay Area — know something first-hand about software development and the trials and tribulations of working with disparate and distributed teams. Saarinen was previously the principal designer of Airbnb, as well as the first designer of Coinbase; Artman had been staff engineer and architect at Uber; and Lallo also had been at Coinbase as a senior engineer building its API and front end.

“When we worked at many startups and growth companies we felt that the tools weren’t matching the way we’re thinking or operating,” Saarinen said in an email interview. “It also seemed that no-one had took a fresh look at this as a design problem. We believe there is a much better, modern workflow waiting to be discovered. We believe creators should focus on the work they create, not tracking or reporting what they are doing. Managers should spend their time prioritizing and giving direction, not bugging their teams for updates. Running the process shouldn’t sap your team’s energy and come in the way of creating.”

Linear cofounders (from left): KarriSaarinen, Jori Lallo, and Tuomas Artma

All of that translates to, first and foremost, speed and a platform whose main purpose is to help you work faster. “While some say speed is not really a feature, we believe it’s the core foundation for tools you use daily,” Saarinen noted.

A ?K command calls up a menu of shortcuts to edit an issue’s status, assign a task, and more so that everything can be handled with keyboard shortcuts. Pages load quickly and synchronise in real time (and search updates alongside that). Users can work offline if they need to. And of course there is also a dark mode for night owls.

The platform is still very much in its early stages. It currently has three integrations based on some of the most common tools used by developers — GitHub (where you can link Pull Requests and close Linear issues on merge), Figma designs (where you can get image previews and embeds of Figma designs), and Slack (you can create issues from Slack and then get notifications on updates). There are plans to add more over time.

Indeed, speed is not the only aim with Linear. Saarinen also said another area they hope to address is general work practices, with a take that seems to echo a turn away from time spent on manual management and more focus on automating that process.

“Right now at many companies you have to manually move things around, schedule sprints, and all kinds of other minor things,” he said. “We think that next generation tools should have built in automated workflows that help teams and companies operate much more effectively. Teams shouldn’t spend a third or more of their time a week just for running the process.”

The last objective Linear is hoping to tackle is one that we’re often sorely lacking in the wider world, too: context.

“Companies are setting their high-level goals, roadmaps and teams work on projects,” he said. “Often leadership doesn’t have good visibility into what is actually happening and how projects are tracking. Teams and contributors don’t always have the context or understanding of why they are working on the things, since you cannot follow the chain from your task to the company goal. We think that there are ways to build Linear to be a real-time picture of what is happening in the company when it comes to building products, and give the necessary context to everyone.”

Linear is a late entrant in a world filled with collaboration apps, and specifically workflow and collaboration apps targeting the developer community. These include not just Slack and GitHub, but Atlassian’s Trello and Jira, as well as Asana, Basecamp and many more.

Saarinen would not be drawn out on which of these (or others) that it sees as direct competition, noting that none are addressing developer issues of speed, ease of use and context as well as Linear is.

“There are many tools in the market and many companies are talking about making ‘work better,’” he said. “And while there are many issue tracking and project management tools, they are not supporting the workflow of the individual and team. A lot of the value these tools sell is around tracking work that happens, not actually helping people to be more effective. Since our focus is on the individual contributor and intelligent integration with their workflow, we can support them better and as a side effect makes the information in the system more up to date.”

Stephanie Zhan, the partner at Sequoia whose speciality is seed and Series A investments and who has led this round, said that Linear first came on her radar when it first launched its private beta (it’s still in private beta and has been running a waitlist to bring on new users. In that time it’s picked up hundreds of companies, including Pitch, Render, Albert, Curology, Spoke, Compound and YC startups including Middesk, Catch and Visly). The company had also been flagged by one of Sequoia’s Scouts, who invested earlier this year

Although Linear is based out of San Francisco, it’s interesting that the three founders’ roots are in Finland (with Saarinen in Helsinki this week to speak at the Slush event), and brings up an emerging trend of Silicon Valley VCs looking at founders from further afield than just their own back yard.

“The interesting thing about Linear is that as they’re building a software company around the future of work, they’re also building a remote and distributed team themselves,” Zahn said. The company currently has only four employees.

In that vein, we (and others, it seems) had heard that Sequoia — which today invests in several Europe-based startups, including Tessian, Graphcore, Klarna, Tourlane, Evervault  and CEGX — has been considering establishing a more permanent presence in this part of the world, specifically in London.

Sources familiar with the firm, however, tell us that while it has been sounding out VCs at other firms, saying a London office is on the horizon might be premature, as there are as yet no plans to set up shop here. However, with more companies and European founders entering its portfolio, and as more conversations with VCs turn into decisions to make the leap to help Sequoia source more startups, we could see this strategy turning around quickly.

Box has always had to balance the idea of sharing content broadly while protecting it as it moved through the world, but the more you share, the more likely something can go wrong, such as misconfigured shared links that surfaced earlier this year. In an effort to make the system more secure, the company announced Box Shield today in Beta, a set of tools to help employees sharing Box content better understand who they are sharing with, while helping the security team see when content is being misused.

Link sharing is a natural part of what companies do with Box, and as Chief Product and Chief Strategy Officer Jeetu Patel says, you don’t want to change the way people use Box. Instead, he says it’s his job to make it easier to make it secure and that is the goal with today’s announcement.

“We’ve introduced Box Shield, which embeds these content controls and protects the content in a way that doesn’t compromise user experience, while ensuring safety for the administrator and the company, so their intellectual property is protected,” Patel explained.

He says this involves two components. The first is about raising user awareness and helping them understand what they’re sharing. In fact, sometimes companies use Box as a content management backend to distribute files like documentation on the internet on purpose. They want them to be indexed in Google. Other times, however, it’s through misuse of the file-sharing component, and Box wants to fix that with this release by making it clear who they are sharing with and what that means.

They’ve updated the experience on the web and mobile products to make it much clearer through messaging and interface design what the sharing level they have chosen means. Of course, some users will ignore all these messages, so there is a second component to give administrators more control.

Box Shield access controls (Photo: Box)

This involves helping customers build guardrails into the product to prevent leakage of an entire category of documents that you would never want leaked, like internal business plans, salary lists or financial documents, or even to granularly protect particular files or folders. “The second thing we’re trying to do is make sure that Box itself has some built-in security guardrails and boundary conditions that can help people reduce the risk around employee negligence or inadvertent disclosures, and then make sure that you have some very precision-based, granular security controls that can be applied to classifications that you’ve set on content,” he explained.

In addition, the company wants to help customers detect when employees are abusing content, perhaps sharing sensitive data like customer lists with a personal account, and flag these for the security team. This involves flagging anomalous downloads, suspicious sessions or unusual locations inside Box.

The tool also can work with existing security products already in place, so that whatever classification has been applied in Box travels with a file, and anomalies or misuse can be captured by the company’s security apparatus before the file leaves the company’s boundaries.

While Patel acknowledges there is no way to prevent user misuse or abuse in all cases, by implementing Box Shield, the company is attempting to provide customers with a set of tools to help them reduce the possibility of it going undetected. Box Shield is in private beta today and will be released in the fall.